Signature
Rubber signature stamps are stamps that people make to use in place of their manual signatures for signing on documents. A signature stamp is usually used to authenticate a person because it is unlikely that anyone would be able to copy the signature of an individual. However, there are “wise” criminals, who forge them intending to carry out fraudulent acts. In Uganda, such practices are mainly in Kampala.
Is it Safe to Use Signature Stamps?
One of the reasons most people fear using signature stamps is safety. If your stamp lands in the wrong hands, it could be used on many documents. It could also land in the hands of fraudsters, which can lead you to legal actions and loss of money as well. It is the reason why it’s crucial to control the usage of signature stamps and to keep them under key and lock. If you do that, there is, therefore, nothing to worry about them.
Why Do People Use Signature Stamps?
Despite the risks mentioned above, the number of signature stamp users is increasing. And those who use them give the following reasons:
- Time-saving
Signature stamps are known for saving time in busy offices. Many business owners and professionals spend valuable time signing manually on documents and paperwork. Instead of signing physically on various pieces of paper, government officials and those in positions of authority can streamline the process with the help of signature stamps to save time.
- Act as an alternative for disabled people
Some people have handicaps that affect their handwriting. There are also those whose manual signatures are inconsistent. Such people are often disturbed in banks. As an option, they can use rubber stamps instead of their inconsistent manual signatures.
For instance, I know many colleagues whose signatures are always queried in the bank for not being the same each time they sign on cheques. Many times their cheques are bounced. This scenario can be a significant inconvenience to you and the person to whom you give the cheque. As a remedy to that, it’s wise to have a signature stamp with the correct signature and name. Then authorise the bank always to accept cheques bearing your signature stamp.
- Strengthened safety
Sometimes people use a manual signature and name stamp on essential documents. It makes it difficult for fraudsters to forge important documents because it’s hard to have the two.
A name stamp is like a signature stamp only that instead of a signature there is just your name in full. You can also add your position below your name. Many times people write their names in italics to give the appearance of a signature. There are several font types suitable for using on your name stamp.
- Make your office appear professional
Signature stamps, like any other rubber stamps, make your business or office look professional. They make your business appear larger to employees, customers and suppliers as well.
Discover Vital Tips on How to Use Rubber Signature Stamps
#1 – Define Acceptable Documents
Define the scope of documents, depending on the nature of your office, to which you can affix a stamped signature. For instance, in schools, such documents may include circulars and school reports. These are documents that generally come in bulk for the entire school and a limited period. You save a lot of time by just stamping on them instead of signing manually on every piece of paper.
#2 – Assign Someone Accountable
For enhanced protection, it’s always a good practice to assign someone responsible for using the stamp on the acceptable documents with the permission of the person in authority. The accountable person is therefore liable for any misuse of the rubber stamp.
#3 – Keep your Signature Stamp in a Safe Place
For safety reasons, it is recommendable to keep your signature stamp under key and lock. Only get it out if you are going to use it. That’s when it will not land in the hands of fraudulent people.
#4 – Sign Manually and Affix a Name Stamp
Name Stamp
In certain situations, you may not use a signature stamp because you have to review first each document personally. The second option is to combine a manual signature with a name stamp. After reviewing the document, you sign physically and affix the stamp bearing your name and position. As already said, it makes it so hard for someone to forge such a document.
This method is so good when signing on essential documents like cheques. The bank will never accept a check without your signature and name stamp. The two must appear together if that’s what you agreed with the bank. Your protection is, therefore enhanced.
#5 – Use Pocket Stamps for Signatures
A pocket stamp is handy. You move with it everywhere you go. It, thus, becomes like a personal stamp whereby it’s only you to use it on official documents.
#6 – Enhance your Signature Stamp with Forge-Proof Features
When making your stamp, make sure you embed features that are hard to duplicate. At Goleza Designers Ltd, we integrate features like watermarks in the background which no one in Uganda is currently able to put. Fraudsters find it hard to forge your stamp. And if they try, the chances of falling or getting them are high.
#7 – Use Established Professional Stamp Makers
This aspect is so important. When you choose to make your stamp, always make it with an established and professional stamp maker. It’s when you will be safe. Professional stamp makers will never make a similar stamp for any other person other than you.
Conclusion
Stamps are small office accessories but which are so crucial for your company’s appearance. Most people pay attention to big things and neglect smaller ones like rubber stamps, yet they improve the image of their businesses. When they need a rubber stamp, they go to any stamp maker they come across. Caution! Always use professional stamp makers. Use genuine and established businesses to make your stamps.
Do you need a signature stamp for your business or personal use? Please use our business contacts to get in touch with us. You may also use the comment section below to contact us.
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